AIR Setup
AIR Setup is the central configuration page for the AIR booking system. It is normally filled in once when the extension is installed, and revisited only when your business rules change.
Search for AIR Setup using the search bar (Alt+Q).
Item mapping is not configured here -- it has its own page, AIR Order Item Mapping (see Item Mapping Configuration).
Voucher Configuration
| Field | Purpose |
|---|---|
| Voucher No. Series | The number series used to give each voucher a unique number when a hotel or car rental voucher is sent. Sending a voucher fails if this is empty. |
Credit Card Providers
| Field | Purpose |
|---|---|
| FirstCard Enabled | Turns the FirstCard provider on or off in this company. When off, bookings paid with FirstCard (CCCA) stop during import validation with a clear error, and FirstCard cannot be selected as credit card provider on customer cards. |
| Diners Enabled | Turns the Diners provider on or off in this company. When off, bookings paid with Diners (CCDC) stop during import validation with a clear error, and Diners cannot be selected as credit card provider on customer cards. |
Both are on by default. Turn a provider off only if your company does not use it at all — for example, a company that works exclusively with Diners turns FirstCard off. Customers that already have the provider selected are not changed; the switch blocks new selections and stops incoming bookings with that payment type.
Posting
| Field | Purpose |
|---|---|
| FirstCard Receivables Account | The receivables account used when the sales order is paid with a FirstCard credit card. |
| Diners Receivables Account | The receivables account used when the sales order is paid with a Diners credit card. |
The AIR Product Posting Setup action on this page opens the table where G/L accounts are configured per posting group, product type, and booking type -- sales account, purchase account, markup account, and service fee account. That is where the bulk of the posting configuration lives; the two fields above only handle the credit card receivables.
Import
| Field | Purpose |
|---|---|
| Web Booking Identifier | The marker text in the passenger comments that identifies a booking made in your online booking tool. Bookings carrying this marker are treated as web bookings, which affects both item mapping and voucher handling. Leave it blank to use the default value, CYTRIC. |
Item Defaults
These fields do not affect imports. They pre-fill values when someone creates a new item from the item card, so travel items are set up consistently:
| Field | Purpose |
|---|---|
| Item Default Unit of Measure | The base unit of measure suggested on a new item. |
| Item Default Gen. Prod. Posting Group | The general product posting group suggested on a new item. |
| Item Default VAT Prod. Posting Group | The VAT product posting group suggested on a new item. |
A blank field simply means no default is suggested. New items are always created as service items.
Markup Configuration
These percentages are applied automatically when orders are created (see Processing Bookings into Sales Orders). Set a value to 0 to switch that markup off.
| Field | Purpose |
|---|---|
| NDC Markup % Online | Markup on NDC ticket prices for bookings made in the online booking tool. |
| NDC Markup % Offline | Markup on NDC ticket prices for all other bookings. |
| BSP Card Fee % | Markup added on BSP bookings for customers who have a credit card provider, covering the card transaction fee. |
| Currency Rate Markup % | Markup applied when a foreign currency amount is converted to your local currency, protecting against exchange rate losses. The default is 5 %. Customers marked as excluded from the currency markup are converted at the plain rate. |
An NDC markup is only applied when no manual markup came with the booking -- a manual markup always wins.
Test Mode Configuration
The warning text, the Test Mode Enabled switch, and the four fallback fields (Test Mode Booking Item, Test Mode Service Item, Test Mode Default Customer, Test Mode Default Salesperson) are described in Test Mode. All four must be filled in before test mode can be switched on, and turning it on asks for confirmation first.
Validate Setup
The Validate Setup action checks the test mode configuration: that the two fallback items and the fallback customer exist and are not blocked, and that the fallback salesperson exists. If test mode is switched off, it simply tells you so. Run it after changing any of the test mode fields.
When to Change These Settings
- Initial setup -- configure everything before processing your first booking.
- New fee structure -- update the markup percentages when your commercial terms change.
- New posting requirements -- adjust the receivables accounts, or the AIR Product Posting Setup table, when your accountant asks for changes.
- New booking tool -- update the web booking identifier if the marker in your booking system changes.
If you are unsure about a setting, ask your Business Central administrator or partner before changing it -- incorrect configuration affects every order that is created afterwards.