AIR Setup
AIR Setup is the central configuration page for the AIR booking system. It is normally filled in once when the extension is installed, and revisited only when your business rules change.
Search for AIR Setup using the search bar (Alt+Q).
Item mapping is not configured here -- it has its own page, AIR Order Item Mapping (see Item Mapping Configuration).
Voucher Configuration
| Field | Purpose |
|---|---|
| Voucher No. Series | The number series used to give each voucher a unique number when a hotel or car rental voucher is sent. Sending a voucher fails if this is empty. |
Credit Card Providers
| Field | Purpose |
|---|---|
| FirstCard Enabled | Turns the FirstCard provider on or off in this company. When off, bookings paid with FirstCard (CCCA) stop during import validation with a clear error, and FirstCard cannot be selected as credit card provider on customer cards. |
| Diners Enabled | Turns the Diners provider on or off in this company. When off, bookings paid with Diners (CCDC) stop during import validation with a clear error, and Diners cannot be selected as credit card provider on customer cards. |
Both are on by default. Turn a provider off only if your company does not use it at all — for example, a company that works exclusively with Diners turns FirstCard off. Customers that already have the provider selected are not changed; the switch blocks new selections and stops incoming bookings with that payment type.
Posting
| Field | Purpose |
|---|---|
| FirstCard Receivables Account | The receivables account used when the sales order is paid with a FirstCard credit card. |
| Diners Receivables Account | The receivables account used when the sales order is paid with a Diners credit card. |
The AIR Product Posting Setup action on this page opens the table where G/L accounts are configured per posting group, product type, and booking type -- sales account, purchase account, markup account, and service fee account. That is where the bulk of the posting configuration lives; the two fields above only handle the credit card receivables.
Item Defaults
These fields do not affect imports. They pre-fill values when someone creates a new item from the item card, so travel items are set up consistently:
| Field | Purpose |
|---|---|
| Item Default Unit of Measure | The base unit of measure suggested on a new item. |
| Item Default Gen. Prod. Posting Group | The general product posting group suggested on a new item. |
| Item Default VAT Prod. Posting Group | The VAT product posting group suggested on a new item. |
A blank field simply means no default is suggested. New items are always created as service items.
Markup Configuration
These percentages are applied automatically when orders are created (see Processing Bookings into Sales Orders). Set a value to 0 to switch that markup off.
| Field | Purpose |
|---|---|
| NDC Markup % Domestic | Markup on NDC ticket prices for domestic trips. |
| NDC Markup % Foreign | Markup on NDC ticket prices for foreign trips. |
| BSP Card Fee % | Markup added on BSP bookings for customers who have a credit card provider, covering the card transaction fee. |
| Include OB Fee in Markup Base | Some airlines add their own fee on top of the ticket, most often for card payment (an "OB fee"). That fee is always billed as part of the flight amount. This switch controls whether the NDC and BSP card fee percentages are also calculated on it. Off by default, so no percentage is added on top of the airline's own fee. |
| Currency Rate Markup % | Markup applied when a foreign currency amount is converted to your local currency, protecting against exchange rate losses. The default is 5 %. Customers marked as excluded from the currency markup are converted at the plain rate. |
An NDC markup is only applied when no manual markup came with the booking -- a manual markup always wins.
Invoice Presentation
These settings control what the printed invoice looks like. None of them change posting, VAT, or totals -- only the printout.
| Field | Purpose |
|---|---|
| Markup Presentation | How markup without VAT appears on the printed invoice: shown as its own line (default), added to the booking line, or added to the passenger's service fee line. Change this only in agreement with your accountant. |
| Always Specify Service Fees | Forces service fees to print as their own lines for every customer, overriding Specify Service Fees = off on the customer card. Used in countries where the agency's fee must not be merged into the booking amount on the invoice, for example Norway. |
| Supplier VAT Specification | Whether booking lines at 0 % VAT show the VAT the supplier charged inside the amount, and how: nothing (default), the amount and its base, or the amount plus the supplier's name and organisation number. Used with the net revenue model, where the invoice is the customer's basis for deducting that VAT. In the last mode, an invoice cannot be posted until every supplier whose VAT it shows exists as a vendor with an organisation number. |
| Show Disbursement VAT Note | Prints a short note under the VAT summary explaining that the 0 % booking lines contain the supplier's VAT, specified per line, and that it is not part of the agency's own VAT return. |
| Invoice Payment Info | How the payment details appear on printed invoices. Bankgiro (OCR) shows the Bankgiro number and an OCR payment reference (default, for Swedish companies). IBAN shows IBAN and BIC from Company Information instead and asks the customer to state the invoice number when paying -- for companies without a Bankgiro or similar agreement. If you choose IBAN, make sure IBAN and SWIFT code are filled in under Company Information. |
When Markup Presentation is set to Group into Service Fee, the currency rate markup included in a booking line's price is also moved to the service fee line on the printout, so the booking line shows the plain supplier amount. Grouping only happens when the service fee line itself is VAT-free -- markup without VAT is never merged into a line that carries VAT, and if an order has no VAT-free service fee line the markup is printed as its own line instead.
Document Sending
| Field | Purpose |
|---|---|
| Auto Email Invoices Enabled | Whether posted invoices and credit memos are emailed to the customer as a PDF automatically. When it is off, nothing is sent and posted documents stay at Not Applicable. Which customers get an email is decided by their Document Sending Profile, not here. See Sending Invoices by Email. |
Turn this on only when the email account, the invoice report selection, the customers' sending profiles and the sending job are all in place -- your Business Central partner sets those up. Leave it off if invoices are distributed by an external service instead.
Test Mode Configuration
The warning text, the Test Mode Enabled switch, and the four fallback fields (Test Mode Booking Item, Test Mode Service Item, Test Mode Default Customer, Test Mode Default Salesperson) are described in Test Mode. All four must be filled in before test mode can be switched on, and turning it on asks for confirmation first.
Validate Setup
The Validate Setup action checks the test mode configuration: that the two fallback items and the fallback customer exist and are not blocked, and that the fallback salesperson exists. If test mode is switched off, it simply tells you so. Run it after changing any of the test mode fields.
When to Change These Settings
- Initial setup -- configure everything before processing your first booking.
- New fee structure -- update the markup percentages when your commercial terms change.
- New posting requirements -- adjust the receivables accounts, or the AIR Product Posting Setup table, when your accountant asks for changes.
If you are unsure about a setting, ask your Business Central administrator or partner before changing it -- incorrect configuration affects every order that is created afterwards.