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Payment Journal

After importing a Swedbank XML file, the next step is to create and post payment journal entries in Business Central.

Journal Template and Batch​

The system uses a dedicated journal for payment processing:

  • Journal Template -- BETALNING (Swedish for "payment")
  • Journal Batch -- BETREG (short for "betalningsregistrering")

These are preconfigured during setup. When the system creates journal lines from imported payment data, it places them in this specific journal so you always know where to find payment entries.

Creating Journal Lines​

From the imported payment buffer, use the action to generate journal lines. The system will:

  • Create one journal line per payment transaction
  • Assign the correct posting date from the bank data
  • Set the appropriate accounts based on the payment information
  • Fill in amounts, references, and descriptions automatically

Reviewing Before Posting​

Before posting, open the Payment Journal page and review the generated lines:

  • Verify that account assignments are correct
  • Check that amounts and dates match your expectations
  • Look for any lines flagged with warnings or errors
  • Ensure the total balances as expected

Posting the Journal​

When you are satisfied, post the journal. This creates entries in both the Bank Ledger and the General Ledger, recording each payment officially in your books.

Tracing Payments​

After posting, every bank ledger entry and general ledger entry retains a link to the original import. To trace a payment back to its source:

  1. Open the relevant bank or GL ledger entry.
  2. Look for the linked import reference.
  3. This takes you back to the original XML transaction, providing a full audit trail from bank file to posted entry.