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Custom Travel Invoice

The custom travel invoice report replaces the standard Business Central sales invoice with a version designed specifically for travel agencies. It includes all the booking details your customers expect to see.

Additional Information on the Invoice​

Compared to a standard Business Central invoice, the travel invoice displays:

  • PNR number -- the booking reference from the reservation system, making it easy for customers to match invoices to their trips
  • Ticket numbers -- individual ticket references for each traveler
  • Traveler names -- the name of each passenger or guest associated with the booking
  • Flight routes -- origin and destination airports for each flight segment
  • Departure and arrival times -- scheduled times for flights, helping customers verify their itinerary
  • Hotel details -- property name, check-in date, check-out date, and location information for accommodation bookings

This information appears alongside the standard invoice data (line descriptions, quantities, amounts, and totals) so the customer receives a complete picture in a single document.

Printing and Emailing Invoices​

You print or email the custom travel invoice the same way you would any invoice in Business Central:

  1. Open the posted sales invoice you want to send.
  2. Choose Print or Send from the action bar.
  3. The system automatically uses the custom travel invoice report, pulling in all travel-specific details.

There is no need to select a special report -- the extension configures it as the default invoice report.

Language Support​

The invoice report respects the Language Code set on the Customer Card. If a customer's language is set to Swedish, the invoice labels, headings, and field names will appear in Swedish. The same applies for Norwegian and English. This happens automatically -- you do not need to select a language when printing.

Tips​

  • If travel details are missing on an invoice, verify that the original booking was imported and processed through the AIR system before the sales order was invoiced.
  • The additional travel fields only appear when relevant data exists -- a simple non-travel invoice will look like a standard document.